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The following sample letter is just an example, do not copy exactly the same, you can add or reduce as needed.

Ref      : 555/111
Subject : Request a Speaker in One-Day Seminar

March 23, 2011

Prof. Peter Gonzales
Washington University
Washington

Dear Mr. Gonzales:

Herewith we submit that the Center for Energy Studies, Monash University in cooperation with the Graduate School of Sydney University, will hold one day seminar with the theme “Human Resource Development in the Field of Energy Towards a National Energy Security ‘, will be held on:

Day / date       : Tuesday, April 19, 2011
Time                : 8:15 to 15:30 pm.
Venue              : Meeting Room Fl. 5
the Graduate School of Sydney University

Related to the above we request you to become speaker in the seminar, with the theme: “Trend and Challenge in the Global Energy Development” (full schedule as attached). We do hope can receive the material before April 17, 2011.

Thank You for your attention and cooperation.

Director,

Juan Carlos, PhD